Copyright 2024 - Custom text here

HRM & Payroll Software in Kenya

Human resources are the people who make up the workforce of an organization, business sector, or economy. "Human capital" is sometimes used synonymous with "human resources", although human capital typically refers to a more narrow view (i.e., the knowledge the individuals embody and economic growth). It’s therefore the people and the capabilities they have in relation to the organization.

Payroll refers to the process by which employees receive their salary. Functions involve balancing and reconciling payroll data and depositing and reporting taxes. The payroll department takes care of wage deductions, record keeping and verifying the reliability of pay data.


Our PAYEasy HR and Payroll solution takes the hassle out of pay day and pay process, which is one of the most complex undertakings for any firm or organization. The complete payroll package, for both Windows and Linux, makes it easy to do your payroll and payroll tax reporting, even if you have no accounting knowledge. We offer good and reliable HRMS & Payroll Software in Kenya and the region.

PayEasy HR and Payroll software is very stable and easy to use and offers very great functionalities. It also allows for future adjustments in areas of taxes and other additional deductions.

PayEasy HR and Payroll software has been designed to accommodate deductions  and taxes applicable in East and Central Africa.

PayEasy HR and Payroll software offers custom made reports and export functions to your preferred worksheet. 

The PAYEasy HR and Payroll Solution:

Makes payroll management as simple a few keystrokes.

Processes pay checks for salaried employees, hourly employees, casual workers, temporary employees, commissioned employees and PAYE exempt and non-exempt employees. It also manages other statutory deductions such as health insurance, and local service taxes

Capability of PayEasy HR and Payroll Software

  1. Can store unlimited Payroll Employees
  2. Seamlessly integrates with Biometric Time and Attendance (facial, finger-print and others).
  3. Has an elaborate leave and overtime management.
  4. Performance Management. 
  5. Does all Statutory deductions – PAYE, NHIF, NSSF, etc
  6. User-defined deductions - Advances, SACCO, Pension, Union etc
  7. Pay by time e.g. Hourly, Daily, Biweekly Monthly, Commission and Contract.
  8. Automatic Fringe Benefit calculation.
  9. Electronic Bank Transfers.
  10. Has the capability to upload documents such as CV, medical report, injury details and others.
  11. Supports full third party software integration.
  12. User Defined Payments/ Deductions.
  13. Simple steps to backup and restore.
  14. Exports payroll reports to Excel, CSV and PDF.
  15. A function for uploading large data.

    PayEasy HR and Payroll Reports

  1. Payslips
  2. Management Reports – Master, Earnings, Deductions, Benefits, etc
  3. Statutory Reports – P9A, P9A Quarterly, P10, P10A, etc.
  4. Wage Reports for Month and Year to Date.
  5. Payroll History Reports.

Our HR and Payroll Software is much more than your ordinary payroll software.

It incorporates enterprise grade modules, such as:

  • Document Management - for managing CVs, letters, etc
  • Knowledge Management - for sharing ideas
  • Messaging Service - for internal message exchange, reminders & alerts

 Human Resources

In our analysis, most companies have problems when it comes to leave, notice, overtime and lateness management. Our PayEasy HR and Payroll software has been able to solve this problem by providing;

  1.  A staff self service function where employees can request for leave /holiday on their own through a limited user access.
  2. Integrated clocking and attendance monitoring
  3. Paid leave option
  4. Timetable and absence plan
  5. Hours of Work
  6. Sign in/Sign out module
  7. Request and validation of Leave/Holidays
  8. Performance Management


  1.  Detailed report on employees attendance
  2.  Presence sheet per week or per month
  3.  Employee leave card
  4.  Leave balances per employee
  5.  User defined reports

Staff Self Service

  • Request and validation of Leave/Holidays
  • Staff Sign in/Sign out





Simplify employee time tracking and management on overtime and absenteeism.

Using several biometric devices to capture clocking time, our systems helps in storing the captured data and organizing it into reports on overtime and absenteeism.

When integrated with our Human Resources software, it seamlessly generates pay slips that have factored in the clocking data. 



Payroll Outsource

For many companies, paying employees and meeting government regulations can be a lot of work.  We are here to help; give us this task as you concentrate on your core business and we will do all the statutory and other personalized payments for you. Your information is secure with us because e offer the highest standards of professionalism and integrity, we create a strong connection as we earn the confidence and trust of our clients.

  • Comprehensive service: We provide all your payroll requirements including all statutory and third party payments.
  • Personalised service: Each client has a dedicated contact person.
  • Secure and Confidential service: Data restricted to those who need it


Are you looking for an accounting job or are you an organization planning to train your new and existing staff?  Probably you need training in SunSystems Financial Management System!

We do one-on-one based training for individuals and corporate on SunSystems Modules;

  1. SunAccounts
  2. Fixed Assets Register
  3. Sales Order Processing
  4. Purchase Order Processing
  5. Inventory/Warehouse
  6. Reports
  7. Business intelligence